No matter what line of work you’re in, you’re likely familiar with the phrase “time is money.” This is especially true for people who work in property management where wasted time can mean even more dire consequences.
With that in mind, here are eight tips that will make property management much easier. Remember that successful property management involves the hard work of many people and there’s a lot involved to make everything run like a well-oiled machine.
In property management, it’s highly encouraged to document everything. That includes keeping track of repairs, interactions with tenants, and anything else that’s pertinent. Documenting everything will allow you to identify trends within your property or properties and will also allow you to get a feel for how much time is spent on various aspects of management.
Schedule blocks of time
A key thing for real estate services to do is to stop focusing so much on multitasking and instead focus on specific tasks individually by setting aside chunks of time. It can be hard to schedule everything right away, but ultimately it might improve your workflow.
Schedule time regardless
Even if you don’t divide your time into blocks, it’s never a bad idea to keep track of the important information in your head. If you work in real estate management, you’re better off writing stuff down; you can even try getting a desk calendar or a planner to keep everything in order.
Establish a note-taking system
How many times have you thought about something important, thought about writing it down and then forgotten about it after a minute or so? To make sure that doesn’t happen and you don’t rack your brain trying to remember something, establish a system for taking notes. For example, some people keep notes on a smartphone while others use an app like Google Calendar. In the long run, this is going to give you peace of mind and make things run smoother.
Create a screening survey
Americans living in homeowners associations and condominiums have told pollsters they are overwhelmingly satisfied in their communities for the seventh time in 13 years. But for property managers or even those in condominium management, it helps to have a screening survey to identify qualified tenants. Creating a survey will give you the tenants you’re looking for and should help you fill vacancies faster.
Connect with your staff
Another essential step in property management is to meet regularly with your staff. You can have five or 10-minute meetings or have more formal sit-downs to assign tasks for the day and to really get a feel for what’s going on. This also allows for better staff collaboration.
Outsource the boring stuff
For things such as Live Chats and other support tasks, it may be a good idea to consider outscoring them. Nowadays, it’s easy to find a capable support staff to handle support tasks for very affordable prices.
Property management isn’t always the easiest job in the world, but it also doesn’t have to be painstakingly hard. Rely on Beck and Company for property management services you can rely on today.